The Purchase Order lifecycle
Draft, approve, send, acknowledge, fulfil, delivered.
Every PO moves through the same clear states, each one recorded for audit.
The states
Open the relevant screen from the left navigation, then follow the on-screen prompts. Every action is recorded to the event's audit trail so your team always has a complete history.
- Draft — being prepared by the buyer.
- Approved — cleared by the approver.
- Sent — delivered to the supplier.
- Acknowledged — supplier accepted.
- Fulfilled / Delivered — goods received.
Tip
Filter the PO list by state to see exactly what needs your attention today.
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